1. Information We Collect

Information you provide

We may collect information that you voluntarily provide when you contact us, request information, schedule a conversation, inquire about our services, subscribe to communications, respond to an event or campaign, or otherwise communicate with ROAM. This may include:

• Name, job title, organization, and business contact information.
• Email address, telephone number, and business mailing address.
• Information contained in inquiries, emails, forms, meeting requests, or other communications.
• Information you provide in connection with a potential or existing business relationship.

Information collected automatically

When you visit our website, we and service providers that support the website may automatically collect limited technical and usage information, such as:

• Internet Protocol (IP) address and general location derived from the IP address.
• Browser type, device type, operating system, and similar technical information.
• Pages viewed, referring pages, dates and times of visits, and website interactions.
• Cookie identifiers and similar information used for website functionality, analytics, security, and performance.

Information from business and public sources

In the ordinary course of business development and client service, we may receive professional contact information from business partners, event organizers, referrals, government and public sources, professional networking platforms, or other lawful sources.

2. Cookies and Analytics

Our website may use cookies and similar technologies to operate the site, understand website traffic, remember preferences, improve performance, and measure the effectiveness of communications or outreach. These technologies may be provided by third-party analytics, hosting, security, or marketing-service providers.

You can control cookies through your browser settings and, where available, through website cookie controls. Blocking some cookies may affect certain website features. Browser settings and third-party tools may also provide additional choices regarding analytics or advertising technologies.

3. How We Use Information

We may use information we collect to:

• Respond to inquiries and communicate with you.
• Provide, support, and improve our advisory, cybersecurity, modernization, and related services.
• Schedule meetings and manage prospective and existing business relationships.
• Send business communications, event information, service updates, and other marketing communications where permitted by law.
• Understand website usage and improve our website, communications, and business operations.
• Protect the security and integrity of our website, systems, personnel, and business.
• Detect, investigate, and prevent fraud, misuse, security incidents, or other unlawful activity.
• Comply with legal, contractual, regulatory, and governmental obligations.
• Establish, exercise, or defend legal rights and claims.

You may opt out of promotional email communications at any time by using the unsubscribe mechanism provided in the message, where available, or by contacting us at privacy@roamfederal.com.

4. How We Disclose Information

ROAM Federal does not sell your Personal Information for money. We do not disclose Personal Information to third parties for their own independent direct-marketing purposes. We may disclose information in the following circumstances:

Service providers

We may provide information to vendors and service providers that perform functions on our behalf, such as website hosting, analytics, cybersecurity, communications, email, scheduling, customer-relationship management, data storage, professional services, and other business operations. These providers receive information as necessary to perform services for ROAM.

Business relationships

We may disclose information when reasonably necessary to support an engagement, prospective engagement, teaming relationship, channel relationship, or other legitimate business activity, subject to applicable contractual and legal obligations.

Legal and protective purposes

We may disclose information when we reasonably believe disclosure is necessary to:

• Comply with applicable law, regulation, subpoena, court order, or other legal process.
• Respond to lawful governmental or regulatory requests.
• Protect the rights, property, security, or safety of ROAM Federal, our personnel, clients, users, or others.
• Investigate or prevent suspected fraud, security incidents, misuse, or unlawful activity.

Corporate transactions

Information may be disclosed or transferred in connection with an actual or proposed merger, acquisition, financing, reorganization, sale of assets, change of control, or similar corporate transaction, subject to applicable law.

5. Sensitive, Classified, and Government Information

The public ROAM Federal website and ordinary website contact channels are not intended for the submission of classified information, Controlled Unclassified Information (CUI), export-controlled technical data, government credentials, passwords, Social Security numbers, financial-account information, health information, or other highly sensitive information unless ROAM has expressly provided an authorized method for transmitting it.

If an engagement requires sensitive or regulated information, ROAM will identify the appropriate authorized process, system, or communication channel for that engagement.

6. Data Security

We use reasonable administrative, technical, and organizational measures designed to protect information against unauthorized access, loss, misuse, alteration, or disclosure. No Internet transmission, electronic storage system, or security measure can guarantee absolute security.

7. Data Retention

We retain Personal Information for as long as reasonably necessary for the purposes described in this Policy, including to maintain business and client relationships, satisfy contractual requirements, comply with legal or regulatory obligations, resolve disputes, enforce agreements, and maintain appropriate business records. Retention periods may vary depending on the nature of the information and the reason it was collected.

8. Your Privacy Choices and Rights

Depending on where you live and the laws that apply, you may have rights regarding Personal Information about you. These rights may include requesting access, correction, deletion, or a copy of certain Personal Information, or objecting to or restricting certain processing.

Privacy rights vary by jurisdiction and may be subject to exceptions, verification requirements, and applicability thresholds. To submit a privacy request, contact privacy@roamfederal.com. We may need to verify your identity before completing a request.

California and other U.S. state privacy rights

Residents of California and certain other U.S. states may have additional rights under applicable state privacy laws. Where a state privacy law applies to ROAM and to the particular information at issue, we will process eligible requests in accordance with that law.

European Economic Area, United Kingdom, and similar jurisdictions

Where applicable data-protection law provides additional rights, individuals may have rights relating to access, correction, deletion, restriction, objection, portability, or withdrawal of consent. The availability of a particular right depends on the applicable law and the circumstances of the processing.

9. International Visitors

ROAM Federal is based in the United States. If you access our website or communicate with us from outside the United States, information may be processed in the United States or other locations where our service providers operate. Those jurisdictions may have different data-protection laws than your home jurisdiction.

10. Children’s Privacy

Our website and services are intended for business and government audiences and are not directed to children under 13. We do not knowingly collect Personal Information from children under 13 through the website. If we learn that we have collected such information, we will take reasonable steps to delete it as required by applicable law.

11. Third-Party Websites and Services

Our website may contain links to government websites, technology providers, business partners, social platforms, scheduling services, or other third-party websites and services. Their privacy practices are governed by their own policies. ROAM Federal is not responsible for the privacy practices of third-party websites or services that we do not control.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, services, or legal requirements. The effective date at the top of this page identifies the current version. Material changes may be communicated through the website or by other appropriate means.

13. Contact Us

If you have questions about this Privacy Policy or want to submit a privacy request, contact us: